Minutes 14th January 2025

CYNGOR CYMUNED

LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL

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Minutes of the Council Meeting,

14th January 2025 Venue, Church House

 

1) Present: S Hughes (Chair), P March (vice-Chair), D Court, S Doleman, K Edwards, B Ellison, N Tarmaster, W Tee.

 

2) Apologies Gill Wilkinson GW

 

3) Declaration of interests - none

 

4) Minutes of the meeting held on 10th December 2024 were approved.

 

5) Update on actions arising from the last meeting PM has contacted Chris Burgess in relation to the planned locations of the notice boards but land-owner approvals are still required. SH has asked for an installa-tion quote.

 

SH has contacted two potential candidates for the Clerk position and further in-formation re the job will be sent to them (DC to provide these to SH); SH will or-ganise an interview date.

 

DC has heard back from CCBC re the Pentrefelin bus shelter. An indicative cost is £5000 but DC needs to seek prior agreement from Planning. Advertising for new councillors - not yet started, awaiting vacancy forms from CCBC.

 

DC has prepared and circulated more numbers for the Budget discussion. Deadline for WG Warm Hwb funding was communicated and Y Clwb have sucessfully applied for same.

 

Statutory documentation: Welsh Language Policy; Data Protection and Code of Conduct ready to go on website.

 

NT has organised an elderly residents lunch at Snowdonia Nurseries for the 24th January. Menu options to be circulated by SD and SH.

 

6) Finance -

 

PAYE update - the amounts owing represents accumulated fines from failing to submit the Full Payment Summary for the 2022/23 tax year. DC has provided SH with all necessary information to make this submission; HMRC will then remove the fines.

 

Audit Wales - DC responded to their queries re the Xmas voucher scheme. Still no news re the 2023/24 audit.

 

December Financial Statement - final Precept payment arrived. Grant of £3150.68 to Ysgol for new laptops.

 

Draft Budget for 2025/26. DC had circulated a document detailing the implications and arguments for/against leaving the Precept for 2025/26 unchanged at £30,000. It was unanimously agreed to set the Precept at £30,000. DC to post the completed Precept form to CCBC ahead of the 17th January deadline.

 

KE informed that the lack of a fixed-term lease made it impossible for GCSA to apply for third-party grants. Discussed whether SD should attend GCSA meetings.

 

7) Review of planning submissions - none received

 

8) Grant funding requests - none received

 

9) Correspondence -

 

Dave Rees re culvert maintenance. As the culvert in question is on private land SH will advise the resident that they should in the first instance report the situation to ERF at CCBC.

 

Older People’s Rights survey: this to be forwarded to the village via Hwb Llan and the council website.

 

10) County councillor report CCBC has received a slightly more favourable settlement from WG. The budget-setting process has as a priority the avoidance of going into measures.

 

11) AOB

 

Xmas lights will be removed shortly. Discussion around the need to formalise some emergency support measures. No decisions taken. This will be set as a forthcoming agenda item.

 

KE/BE/NT agreed to be available to ensure that the Finance Committee was quorate.

 

Next meeting: Tuesday 11th February 2025