Funding Request
Funding Request Policy
Adopted: 11/06/2024
The Council reserves funds within its budget to award grants to community organisations which can demonstrate a clear need for financial support to benefit local residents.
In accordance with the Council’s Welsh Language Policy applicants need to describe how they intend to reflect the linguistic nature of the community and their audience in the activities for which they require financial support.
A copy of the application form along with guidance notes is attached to this posting.
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The application form must be completed and returned to the Clerk or Chair at the address shown below. This should also be used if you would like help completing the application form.
If your organisation/project previously received funding from the Council, it is imperative that you also complete and return the Funding Feedback form.
Contact the Clerk for more details: clerk.gccc@gmail.com
Funding Application Guidance Notes
Please read the guidance notes before completing the form:
Llansanffraid Glan Conwy Community Council awards grants, at its discretion, to community organisations which can demonstrate a clear need for financial support to benefit residents by;
• providing a service
• enhancing a quality of life
• improving the environment
We suggest any applicants speak with the Clerk prior to requesting a grant;
Eligibility
Grants will not be made:
• where the Council has no statutory power to make such payments. or is prohibited from doing so by existing Welsh Government Acts or Regulations.
• to organisations situated outside the area administered by the Council, unless a clear benefit to the inhabitants of the Community can be established. In such cases, supporting information demonstrating the level of benefit must be provided;
• to organisations that are socially exclusive, e.g., where there are unreasonable restrictions on membership inconsistent with equal opportunities;
• to organisations established for party political purposes or promoting religious purposes;
• where the aims and objectives of the organisation are inconsistent with the values of the Council;
• no grant will be awarded to or for any commercial venture for private gain;
• the grant cannot fund the purchase of alcohol, loans or interest payments or VAT that you can recover;
• no retrospective applications will be considered.
Grants will be considered under the following criteria:
The organisation must be non-profit making or charitable (i.e. an independent group that does not make profit to pay Directors, Members or Shareholders; normally run by volunteers).
Grants will not normally be made to individuals and would not normally exceed 50% of the cost of the project or activity.
Grants will not be made retrospectively and only one application for a grant will be considered from each organisation in any one financial year.
All grants must be used within six months from the award being made.
All grants are awarded on a one-off basis – if required for subsequent years a new application must be submitted each year.
A grant may only be used for the purpose set out in the application and it cannot be given or transferred to any other group.
Any monies not used, in part or full, for the agreed purpose must be immediately returned to the Council.
At the Council’s discretion, for large grants, (over £250) groups may be subject to a visit by the Council to see how the grant has been administered.
The Council will require details of how the money has been spent within six months of the award being made.
Recognition of the grant from the Council must be made in any publicity and in the Group’s accounts.
The Council may use the name of your Group and its project in our own publicity material where appropriate.
All grants are at the discretion of the council:
All applications will be considered on their merits and subject to providing the supporting documentation as requested on the application form. Incomplete applications will be returned and may not be re-considered, especially if the budget is depleted.
Groups may be asked to make a brief presentation to Council Members.
If required, it is the applicant’s responsibility to ensure that public liability insurance is in place.
The Council will take into consideration any previous grants made to an organisation when considering a new application.
No payments will be paid by cash.
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The need for the Council to obtain value for money applies equally to persons and organisations submitting grant and/or funding requests. Above £2,000 three quotes are required; where the value is below £2,000 but above £250 the applicant shall strive to obtain three quotations and/or comparative prices. Below £250 the Council will use its discretion regarding the nature of the request.
All invoices for such payment shall be examined and certified by the RFO to confirm that the work, goods or services to which each invoice relates has been received, carried out, examined and represents expenditure previously approved by the Council. All payments are subject to ratification by resolution of the Council.
Grants – DATA PROTECTION
Your Personal Data – The information in this application will be held by Llansdanffraid Glan Conwy Community Council for considering your grant application. The information that you have provided in the application form above will be presented to a Council meeting and become a permanent public record in the Council minutes. The contact information for the application will be retained for up to 7 years as an audit trail for our expenditure and may be shared with relevant authorities when requested by them. This data will be controlled by Llansanffraid Glan Conwy Community Council. More information can be found in our Freedom of Information policy which can be seen on the Council’s website at www.llansanffraid.co.uk