Agenda Cyfarfod y Cyngor
Council Meeting Agenda

CYNGOR CYMUNED

LLANSANFFRAID GLAN CONWY

COMMUNITY COUNCIL

 

11th March 2025 at Church House 7pm

A Full Council meeting for the
Community of LLansanffraid Glan Conwy

 

Zoom link https://us06web.zoom.us/j/81139427674?pwd=5QAg6UAsVZdYQi3F1f52cC77pn3aMJ.1

 

A Full Council meeting for the community of LLansanffraid Glan Conwy

 

AGENDA

 

1. Present

 

2. Apologies

 

3. Declarations of Interest

 

4. Minutes of the meeting held on 14th January 2025

 

5. Update on actions arising from the last meeting

 

James Berry has accepted the role of Clerk; start date still to be confirmed (item 7)

 

New councillors: official vacancy notification posted on noticeboard, website and Hwb Llan. As there were no requests for an election we now need to instigate our co-option policy (item 8)

 

Finding and proposing a suitable auditor - DC (item 9)

 

Chair to pass on responsibilty and give access to all necessary documents to the interim Proper Officer by 22nd February - SH

 

Change of banking to Unity Trust not yet actioned.

 

6. Finance

 

Minutes of the 3rd March Finance Committee meeting; February Financial Statement.

 

7. Motion to establish a staffing committee with Terms of Reference as per the circulated document (DC)

 

8. Motion to adopt an updated Co-option Policy and Procedure and amend Standing Orders accordingly (DC)

 

9. Motion to appoint Claire Lingard of 'Working the Greener Way' (www.wgwonline.org) to carry out a full internal audit of our processes (DC)

 

10. Website maintenance and development (SH): how to gain full access and control of our website.

 

11. Update on Noticeboards (SH): storage, weather-proofing, agreed locations, planning permissions, quotes for installation.

 

12. Presentation by Cllr Chris Hughes, CCBC Biodiversity Champion

 

13. Maes Hyfryd Playground update on equipment

 

Review the outcome of the Conwy Play Development team’s survey of opinions of children and parents at Ysgol GC.

 

14. Observations on planning submissions (2)

 

February planning committee decision re the proposed pathway through the RSPB. Dalar Las

 

15. Grant funding requests (1)

 

Church House VE Day

 

16. Community council activity planning (SH)

 

17. County Councillor report

 

18. Youth Club - how can the council help to promote it in the village (PM)

 

19. Correspondence

 

join CVSC; 20 mph limits; Future of Transport consultation 

 

Next meeting: Tuesday 8th April 2025